SweepAdmin

Companies are the core unit of SweepAdmin. Each company you add represents a billing client you manage, bill, and track separately. When a company is created it receives a unique auto-generated Company Code (e.g. A001, AB12) used across invoices, reference numbers, and bill history search.

Every company is fully isolated — its games, usernames, billing history, analytics, and settings are all separate from every other company you manage.

Inside each company is the Billing Panel, a live bill calculator. Add line items by selecting a game, entering the username, and typing the value. The amount calculates automatically the moment you enter it. Two billing modes are available per line item: Points to Dollar (enter points, get the dollar amount) or Dollar to Points (enter a dollar value, get points). You can mix modes within a single bill.

Profit and loss on every bill are calculated by comparing the cost rate set for the game against the sell rate applied to that company. The difference between what you pay to load and what you charge the company is your profit per point block.

When done, set the payment status (Received, Partial, or Pending), choose a payment method from your Cash Flow setup, and record the bill. A reference number is generated automatically and the bill is saved to the cloud. If a payment method is selected and the status is received or partial, the amount posts automatically to that method's Cash Flow balance.

The Master Inventory is a global stock registry separate from the games assigned to individual companies. It tracks how much stock you hold across your accounts and how it is consumed through billing. Each master game entry tracks Total Points (your full stock), Ordered Points (stock ordered from a higher account level not yet received directly), and Remaining Points (total minus what has been billed or redeemed). All adjustments are stored permanently with a full history log.

Cash Flow Management has four tabs: Cash Flow, Payments, Expenses, and Shareholders. Together they give you a complete picture of money coming in, money going out, and how profit is distributed.

Cash Flow Tab

The Cash Flow tab is where you manage your payment method balances. Each payment method you set up (for example: Cash, Bank Transfer, Mobile Money, or any label you choose) appears as a card showing its all-time running balance. Think of each card as a wallet that SweepAdmin tracks automatically.

Clicking a payment method card opens a full detail view of every transaction logged against it — incoming bill payments, manual adjustments, and transfers — all filterable by date range. Below the cards is the All Transactions list showing every transaction across all methods in one place.

Each payment method card has four action buttons:

• Add — manually post incoming funds (e.g. a cash deposit received outside of a bill)
• Adjust — manually correct the balance up or down to resolve a discrepancy
• Deduct — remove funds from the balance (e.g. withdrawal or payout)
• Transfer — move funds from one payment method to another with an optional conversion rate if currencies or denominations differ

All manual adjustments and transfers are saved with a note and timestamp, visible in the transaction history of each method.

Payments Tab

Shows all incoming payments recorded from billing — full and partial payments. Each entry links back to its original bill, showing company name, reference number, date, amount received, and payment method used. This gives you a clean incoming-cash view separate from manual adjustments.

Expenses Tab

Add operational expenses manually: rent, utilities, internet, supplies, or any other overhead. Give each expense a name, amount, and date. If cashier accounts are set up with salary rates and shift records, salary expenses are calculated automatically based on hours worked and salary type. These appear as individual salary line items inside the expenses view with no manual entry needed. Total operating expenses feed into the Gross Profit calculation in Global Analytics.

Shareholders Tab

Add shareholders with their name and ownership percentage. SweepAdmin automatically calculates each shareholder's profit share based on the current gross profit. You can see how much each shareholder has earned, mark dividend payments as paid, and view payment history per shareholder — making profit distribution transparent and trackable.

The Manage Cashiers page gives you full control over employee accounts. Cashiers sign in with their own Google account and are linked to your organization — they see a limited version of SweepAdmin scoped entirely to your data. You remain in full control of what they can see or do.

Overview Cards — All Clickable

The top of the Manage Cashiers page shows live summary cards. Every card is tappable and drills into the relevant data:

• Total Cashiers — total number of employees linked to your account
• Currently On Shift — who is clocked in right now, live
• Hours Worked — total hours for all cashiers within a selected date range
• Salary Earned — total salary earned across all employees for the period
• Paid Salary — salary already marked as paid
• Unpaid Salary — outstanding salary yet to be paid — clicking this lets you mark payments as received per employee

Tap any cashier card to open their profile and view their complete shift history, full salary history, and adjust their salary type, rate, or permissions at any time.

Each company has its own Analytics tab for that company's data alone. Global Analytics (accessible from the menu) aggregates data across all companies into one dashboard. All cards are tappable — tapping drills into the detail behind that number. Profit and loss in both views are calculated by comparing the cost rate against the sell rate set for each game per company.

Company Analytics — Summary Cards

• TOTAL LOADED — total points loaded across all bills for this company. Tap to see a per-game breakdown.
• TOTAL REDEEMED — total points redeemed (billed out). Tap for breakdown.
• PAYMENTS RECEIVED — total cash received. Tap to open the full payment ledger with each payment, credit applied, and partial entries.
• OUTSTANDING / CREDIT BALANCE — switches label dynamically based on whether the company owes you money or holds a credit. Tap for the full balance ledger.
• PROFIT / LOSS — net profit from this company (sell price minus cost price). Shows total cost as a subtitle. Tap for a per-bill breakdown.
• GENERATE REPORT — shortcut to export a CSV report scoped to this company.

Global Analytics — Summary Cards

• TOTAL LOADED (pts) — total points across all companies. Tap for a ranked per-company breakdown.
• RECEIVED ($) — total cash received across all companies. Tap for per-company payment detail.
• OUTSTANDING / CREDIT / BALANCE DUE — net balance aggregated across all companies.
• PROFIT / LOSS — gross profit with cost shown in subtitle. Tap for per-company P/L breakdown.
• TOTAL COST — total cost of points across all games and companies combined.
• OPERATING EXPENSES — sum of all expenses including salary and manual entries, with paid vs. unpaid shown in subtitle. Owner only.

Below the cards, Global Analytics also shows Top Companies ranked by revenue and Top Games ranked by points and revenue.

Charts

• Trend Chart (Line) — revenue over time, filterable by Daily, Weekly, or Monthly aggregation. Shows whether revenue is growing, declining, or flat.
• Bar Chart — billing amounts grouped by period, good for comparing performance across weeks or months.
• Pie Chart — revenue breakdown by game, showing which games contribute the most to a company's billing.

Generate Report exports your data as CSV files, ready to open in Excel, Google Sheets, or hand off to your accountant. Reports are filterable by date range and can be scoped to all companies or a single one.

Customize what appears on every invoice SweepAdmin generates. Changes reflect immediately the next time you print or save an invoice for any company.

What a Printed Invoice Includes

• Logo, branding name, and contact info in the top-left header
• "INVOICE" label, Reference Number (Ref. No#), and date in the top-right
• Bill To: company name and category
• Period: the date range of bills included in this invoice
• Items table: S.N, Date, Ref., Game, Username, Rate%, Points, Amount, Status
• Summary box: Subtotal, Extra Fee (if applicable), Total Billed, Cash Received, Balance Due or Paid in Full, Remaining Credit (if any)
• Prior Outstanding balance for single-bill invoices where the company has other unpaid bills
• Footer note if set
• "Generated by sweepadmin.com" with the date at the bottom

The Subscription panel is accessible from the hamburger menu. It shows your current plan name, expiry date, days remaining with a visual progress bar, and your current access status: Active, Expiring Soon (3 days or fewer), Expired, or Unlimited.

SweepAdmin access is managed through the activation process. To renew, complete the required payment and follow the steps on the activation page. Accounts never activated show a pending message. Monthly and Annual plan options are listed in the subscription panel.